Compliance & audit
AI review log — every action, every decision.
Each AI classification, draft, duplicate check, and rewrite is stored here with the model used, its reasoning, the token cost, and the human decision that followed. Records are retained for seven years under the Town Records Schedule §M-12.
21 of 21 entries
| When | Action | Request | Model | Tokens | Latency | Conf | Reasoning (truncated) | Decision | By |
|---|---|---|---|---|---|---|---|---|---|
| Mar 18, 2025 | classify | MB-2025-00184 | gpt-4o-mini (sim) | 842 | 614ms | 94% | pothole keyword + tire-damage signal → elevated | pending | — |
| Mar 18, 2025 | draft | MB-2025-00184 | gpt-4o (sim) | 1,214 | 1102ms | 88% | Pulled tone-of-voice from DPW SOP and similar 2024 resolution | pending | — |
| Mar 18, 2025 | duplicate_check | MB-2025-00184 | embedding-v3 (sim) | 94 | 84ms | 97% | No semantic duplicate above 0.80 threshold found in open tickets. | approved | marquez |
| Mar 18, 2025 | classify | MB-2025-00183 | gpt-4o-mini (sim) | 760 | 580ms | 97% | streetlight outage pattern | approved | marquez |
| Mar 18, 2025 | route | MB-2025-00183 | rules+gpt-4o-mini (sim) | 210 | 120ms | 99% | streetlight → DPW electrical | approved | marquez |
| Mar 18, 2025 | classify | MB-2025-00182 | gpt-4o-mini (sim) | 930 | 705ms | 91% | event-permit language | pending | — |
| Mar 18, 2025 | draft | MB-2025-00182 | gpt-4o (sim) | 1,480 | 1340ms | 82% | Draft cites Ch.14 §3 and PD Events SOP. Checklist items extracted from permit requirements. | pending | — |
| Mar 18, 2025 | duplicate_check | MB-2025-00179 | embedding-v3 (sim) | 88 | 76ms | 94% | High similarity (0.92) to MB-2025-00178 — same block and timeframe. | approved | marquez |
| Mar 17, 2025 | classify | MB-2025-00177 | gpt-4o-mini (sim) | 620 | 540ms | 41% | Ambiguous: parking appeal language but could be clerk fine-adjustment. Flagged low-confidence. | edited | okafor |
| Mar 18, 2025 | draft | MB-2025-00149 | gpt-4o (sim) | 980 | 910ms | 86% | Confirmed Ch. 9 §6 citation matches ordinance (retrieved 2024-09 amendment) | pending | — |
| Mar 10, 2025 | duplicate_check | MB-2025-00159 | embedding-v3 (sim) | 102 | 90ms | 66% | Soft duplicate match to MB-2025-00184 — same street, unclear cross-street. Below 0.80 auto-merge threshold; flagged for human. | edited | marquez |
| Mar 18, 2025 | chat_answer | — | gpt-4o (sim) | 2,140 | 1612ms | 90% | Grounded RAG answer on 'block party permit' with 3 retrieved sources; passed citation-coverage check. | approved | okafor |
| Mar 18, 2025 | summarize | — | gpt-4o (sim) | 3,250 | 2104ms | 92% | Summarized Feb 25 Select Board minutes for news-digest post. | edited | admin |
| Mar 18, 2025 | translate | — | gpt-4o (sim) | 410 | 380ms | 96% | EN→ES translation of pool-pass page. Reviewed against in-house glossary. | approved | halloran |
| Mar 18, 2025 | classify | MB-2025-00179 | gpt-4o-mini (sim) | 700 | 510ms | 92% | fallen limb + blocked sidewalk → urgent per DPW SOP-7 | approved | marquez |
| Mar 17, 2025 | draft | MB-2025-00176 | gpt-4o (sim) | 1,120 | 980ms | 79% | Chronic-noise language; draft routes to community liaison before enforcement. | pending | — |
| Mar 17, 2025 | classify | MB-2025-00175 | gpt-4o-mini (sim) | 580 | 460ms | 93% | discolored water + single-property → service-line disturbance, not main break. | approved | marquez |
| Mar 16, 2025 | rewrite | — | gpt-4o (sim) | 620 | 540ms | 88% | Tone rewrite of draft permit-denial notice from 'brief' to 'formal'. | approved | leclair |
| Mar 15, 2025 | classify | MB-2025-00168 | gpt-4o-mini (sim) | 510 | 420ms | 71% | info question → Health rabies-clinic schedule | approved | ives |
| Mar 14, 2025 | draft | MB-2025-00166 | gpt-4o (sim) | 940 | 860ms | 74% | Restaurant complaint — draft kept deliberately neutral to preserve due-process. | edited | ives |
| Mar 11, 2025 | classify | MB-2025-00161 | gpt-4o-mini (sim) | 640 | 540ms | 95% | Ch.66 records request, possibly voluminous — fee estimate recommended. | approved | okafor |
Log retained for 7 years · Town Records Schedule §M-12Every AI action — classification, draft, translation, rewrite, duplicate-check — lives here with reasoning and the human decision that followed.